Bookkeeping For Auto Repair Shops: Things You Need to Know

who does bookkeeping for small auto repair shops

Enabling owners to focus on strategic objectives of their business, while we eliminate all their accounting woes. Estimating, obtaining repair orders, and publishing sales figures are all important aspects of operating an automobile company. For instance, if the purchased software is able to search for the VIN on the interface, users will be able to check and verify recent recalls or service bulletins pertaining to certain cars. Other than that, MaxxTraxx provides several business management functions, such as meeting schedule, monitoring workflow, project planning, and schedule, quotation monitoring, and purchase history. Capacity to regulate functions such as part, track reports, and labor matrices.

  • Gain insights that’ll take your auto repair business to the next level.
  • You’re not in the auto repair business to tinker with invoices, expenses and estimates.
  • You can also easily track your shop’s performance against your goals by setting crucial KPIs.
  • When you upload project information to share with your team or clients, you’re all on the same digital page.
  • For any parts that are wrong/defective, your shops will need to return them.

You prefer to spend your time doing things like repairing brakes, changing oil and fixing transmissions. 5 Best Practices For Auto Repair Shop Text Appointment Reminders If you want to send targeted messages to your customers, you need to know when and where to reach… How to Choose an Automotive Repair Invoice App For Your Shop In the last few decades, technologies built specifically for auto repair shops are getting harder… Everything An Auto Repair Owner Should Know About Optimizing Facebook Facebook can be a powerful marketing tool that helps support your auto repair shop. Here are 4 best practices to keep in mind when bookkeeping for auto repair shops. Equip yourself with nearly everything you want to know about automotive repair shop accounting, payroll, taxes, and more.


Superior vehicle maintenance accounting software is designed to free up time for company management by reducing the amount of time needed to administer the program. Being a cloud-based software, it enables you to access your data from anywhere. This software can do more than simply file your daily tax returns if you own an auto repair service. We offer a long-term solution for managing everything from the initial touchpoints with customers to a completed repair.

How do I organize my mechanic shop office?

  1. Record all your shop's inventory and assets.
  2. Physically organize your things.
  3. Create a sustainable inventory system.
  4. Keep making adjustments to your organization strategy.

Therefore, make sure you have enough cash to cover costs until your customers can pay for your completed services. When a vehicle owner needs you, the ultimate profit of a job depends on whether you give them a quote or an estimate. Gradually, you will learn how to provide your customers with more accurate estimates. Until then, your bookkeeping system can use the final payment figure from customers. Stop managing your accounting after hours, and start enjoying your life outside of work. With less time spent on bookkeeping, you’ll have time for more of what you love – your family, travel, fishing, or whatever makes you happy.


You’ll know at a glance what you’re spending and how profitable you are, without the headache of spreadsheets or shoeboxes. FreshBooks accounting software offers online payment solutions for your auto repair shop that will make your clients happy, and get you paid 11 days faster. One of the primary approaches to beekeeping in auto repair shops is to make records of all the invoices and receipts you receive from vendors as detailed as possible. Also, it is recommended that you record additional information such as transaction date, vendor, and job tickets. This helps your profitability because you can track individual job revenues.

who does bookkeeping for small auto repair shops

The software provides important features that are helpful, such as DVI , tutorials on repairing, and a customer portal. QuickBooks Online Plus and Advanced provide built-in inventory management. We sometimes release products and features that we are still testing and evaluating. Those Services have been marked beta, preview, early access, or evaluation and may not be as reliable as other non-beta services, so please keep that in mind.

Analyze Your Part Margin

Also, it helps you make filing your tax returns easier as you do not have to remember all your trading history during the last year. In your auto repair shop, you need to take several measures to enhance your bookkeeping and accounting. You should keep track of your small business inventory, bookkeeping for auto repair shops estimate labor costs, and many things else. For this reason, it is essential to know various bookkeeping and accounting tips and tricks to keep your finances accurate. Printing estimates, accessing work orders and printing daily sales are all critical in running an automotive business.

who does bookkeeping for small auto repair shops

Better yet, for Mobile Tech RX users, Ouickbooks is fully integrated into our app. When you use both at the same time, your estimating, invoicing, and accounting will work together smoothly. Transitioning to FreshBooks for your auto repair business is simple and intuitive—no experience with accounting software is necessary. Gain insights that’ll take your auto repair business to the next level. And get paid fast with an online option that puts money in your account, fast.

Calculate The Total Cost of Jobs

Creating a well-organized way of addressing this will save time, trouble, and confusion, and enable all paperwork to be managed in a way that reduces wasted time and effort. The same is true of the deposits referred to as cores, that need to be credited. By setting up a specific form for each vendor that adheres to their process you will be able to make sure that you adhere to their process and that the appropriate credits appear on your statements. With FreshBooks accounting software you’ll know at-a-glance how long tasks really take.

Earlier, we discussed how it’s good practice to check all your numbers at least once a month, and also thoroughly reconcile and analyze your books at least once a business quarter. The combination of Tekmetric’s Parts Purchased Report, Parts Usage Report, and your accounting software add up to a powerful reconciliation tool. (Since QuickBooks is one of the most commonly used in the industry, that’s the example we’ll be using). Like an income statement, balance sheets provide detailed insights into your shop’s financial standing.

Your dashboard shows you, at-a-glance, where you stand so you know where to focus and can run your auto repair business like the boss you are. Plus, FreshBooks accounting software will crunch the numbers for you so you’ll be confident when tax time rolls around. Bookkeeping software like the one that Less Accounting offers allows you to boost the profitability of your auto repair shop.

How can I start a garage business in India?

  1. Market Potential Analysis and Business plan.
  2. Also read:- Best Ways To Increase Auto Repair Shop Profit Margin.
  3. Finalizing the space for the garage business.
  4. Special and niche services.
  5. Hiring the right employees.
  6. Effective marketing and promotions for the business.
  7. Invest in customer service.

Use an accountant to document insurance short pays from warranty work and to determine repair parts matrix pricing, payroll margins, and pay methods. © 2023 Accountant websites designed by Build Your Firm, providers of CPA and accounting marketing services. We offer one-on-one guidance and a comprehensive financial plan that helps manage risk, improve performance, and ensure the growth and longevity of your wealth. We offer payroll solutions that meet your business’s needs and enable you to spend time doing what you do best–running your company. Accountant websites designed by Build Your Firm, providers of CPA and accounting marketing services.

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